General tips

Access Your Personalised Thunderbird Client On Any Computer WorldWide

posted Jul 7, 2011, 10:30 PM by admin@   [ updated Jul 7, 2011, 10:37 PM ]

Mozilla Thunderbird is that you can only access it on one computer. Although you can access your emails through a web-based interface from your email provider, it is not the same.

But now, this is no longer an issue with this simple hack. You can now access your Thunderbird profile remotely on many computers around the world. So say goodbye to logging into Gmail to read your emails when you are away from your main computer and say hello to the new power of desktop computing.

The Idea

To access Thunderbird remotely, the idea is to setup Portable Thunderbird and run it in yourDropBox folder. If you have no idea what I am talking about, Thunderbird is desktop email client to access your emails and DropBox synchronizes your files and folders across multiple computers. Portable Thunderbird is a version of ThunderBird which you don’t have to install to work thus allowing it to work almost anywhere.

To get this to work, first you have to install DropBox on the computers you want to access your emails on and have the Portable Thunderbird files inside your DropBox folder. If you are not sure about how to install these programs, scroll to the bottom of this post.

How It All Works

For those who are unsure of how this works, let me briefly explain it. DropBox synchronises any files you have in your DropBox folder with the DropBox servers. Every time you make a change in the folder, your computer will automatically synchronise the changed files with the DropBox servers. If you setup a DropBox account on another computer, the DropBox servers will synchronise the files with that computer and ensure that every file and folder is up-to-date on every computer.

portable thunderbird profile

The portable version of Thunderbird has all the settings contained in one folder so you can basically move that folder around anywhere you want and it will still work. Since it is in the DropBox folder, it will be synchronised with all your computers that your DropBox account is assigned to. Therefore, if you download new emails on one computer, DropBox will automatically synchronise the new emails to all other computers, so when you open Portable Thunderbird, your emails will be there, no matter which computer you access it on.

Haven’t Used Portable ThunderBird Before?

Once you have your Portable ThunderBird inside your DropBox folder, all you have to do is to set up your email service provider and create a ThunderBird Profile.

If you use Gmail, this tutorial will help you set up POP/IMAP access.

access thunderbird remotely

Once you are set up, download all your emails and you are good to go. The only thing left is to install DropBox on other computers so you will be able to access your them in other locations. It’s as simple as that.

Used ThunderBird Before?

If you are currently using the regular desktop version of ThunderBird, you can easily move to the Portable version of Thunderbird in a few easy steps.

  1. Create a profile for all the different email accounts that you use in Thunderbird
  2. Find the location of your ThunderBird profile on your computer by going to Tools –> Account Settings –> Server and Settings which is underneath your email account’s name, and go to the location that you see under Local Directory

    portable thunderbird profile

  3. Once you open that location, you will see the files for each of your folders in your ThunderBird Profile.
  4. All you have to do to move them to Portable ThunderBird is to copy them to the path where Portable Thunderbird is installed. For me, the location will be E:\Jack\Documents\My Dropbox\ThunderbirdPortable\Data\profile\Mail\Local Folders. Your link will be somewhat different at the start and different at the end depending on your setup.
  5. Open up Portable Thunderbird and all your emails should appear.

The Pro’s Of Doing This

By using DropBox and Portable ThunderBird, the are a few benefits. These are:

  • All your emails are automatically backed up
  • You do not have to carry a USB flash drive around with you
  • You have the ability to share your email with others easily
  • If you access your emails on a number of devices, this method can merge them all to one location, meaning no duplicates
  • Great way to manage your emails if you are a light user
  • You can access your email on any DropBox-enabled computer
  • You do not need to use your email provider’s web-based interface

The Downsides

As always, I better make a mention of the possible downsides with this method:

  • You only get 2GB of space or whatever your DropBox limit is
  • You risk having multiple inboxes and files if you have several instances of Portable Thunderbird open simultaneously
  • You need to ensure DropBox is completely synced before opening Portable Thunderbird
  • If DropBox isn’t installed, you can’t access your email on ThunderBird and have to use the web-based version, or install Dropbox first
  • Remember to unlink your DropBox account on computers that you do not need to use anymore, otherwise people can read your emails
  • I have also heard that using System Restore may remove Portable Thunderbird from your DropBox folder.

For Those Who Want Installation Instructions

First of all, download Portable Thunderbird from Portable Apps. It is a small 32MB file. Then download and install DropBox. If you havn’t heard about DropBox in the past until now, MakeUseOf has covered a number of articles on what you can do with DropBox.

To install DropBox, simple go to the DropBox website and hit the big blue Download DropBox button and follow the instructions. During the DropBox installation, you will be prompted to login with your existing DropBox account if you have one or create to create a new one. When asked for your DropBox directory, you can select any file location you wish.

portable thunderbird profile

Now that you have your DropBox folder set up on your computer, it is now time to download and install Portable Thunderbird. Head over to Portable Apps, and download the program.

Once downloaded, run the .paf file and install it. However, when it asks for your installation location, don’t select your Flash Drive or your desktop; choose a folder inside your DropBox folder.

access thunderbird remotely

You have now set up and installed all of the required software to access Thunderbird remotely.

Other Ways Of Doing This

If you don’t think this method will suit your needs, Tina as wrote an article of 3 ways to sync your Thunderbird emails across multiple computers which you may find interesting.

What do you think of this “hack”?

How to Sync Your Desktop Email Client (Outlook or Thunderbird) Across Multiple Computers

posted Jul 7, 2011, 10:23 PM by admin@

If you use webmail like Gmail or Hotmail, there's really no syncing needed to keep your email coordinated across multiple computers—open up your web browser on any computer and everything is just as you left it. Those of us who prefer—or are required to use—a desktop program like Microsoft Outlook or Thunderbird, however, have to work a little harder to get our emails, contacts, calendar events, and tasks synchronized across multiple devices. Here's how to set it up.

You've got several ways you could go about syncing your desktop email client between computers, but the best, most complete method involves storing your application profile in a file-syncing tool like Dropbox so that all of your settings are automatically synced between your computers. Here's how to move your Microsoft Outlook PST file or the profile for cross-platform Thunderbird to accomplish that goal.

Why not just use IMAP?

If your email account can use the IMAP protocol, this is the easiest way to have your email synced; IMAP syncs even your sent email with the email server. However, some companies or service providers require you to use POP3; with POP3 you can change a setting to save emails on the server, but your sent emails aren't synced.

Another reason to go the Dropbox route is to sync your settings and other items, such as tasks, in your Outlook or Thunderbird program across all your computers.

How to Move Your Outlook PST Files to Dropbox

Dropbox works great as a syncing solution for Outlook especially, since the PST file is stored and accessed on your local drive; storing the PST file on a network share, by contrast, can result in really bad performance problems or corruption of the file. Dropbox is also one of the few programs that can accomplish this syncing without a lot of hassle.

The instructions below are using Outlook 2010 on Windows 7. The exact menus may not be the same in older versions, but you should be able to find similar commands.

  1. To move your Outlook PST file, first you'll need to find it. In Outlook 2010, you can right-click on Personal Folders and choose "Open File Location" to see the file in Windows Explorer.
    Alternately, you can go to your Control Panel > Mail settings (if you have trouble finding it, look under User Accounts or simply search for "Mail" within the Control Panel). Click on the "Data Files... button" and in the new window, you'll be shown the location of the PST file. (Usually it's under C:\Documents and Setttings\[username]\Local Settings\Application Data\Microsoft\Outlook.)
  2. Close Outlook, then go to Windows Explorer and cut and paste the file to your Dropbox folder.

When you next open up Outlook, you may be warned that the PST file can't be found. Click OK, then browse to your Dropbox folder to find the new location.

You may also have to change where the emails get stored:
  1. Click on the File tab, then Info.
  2. Under Account Settings, click Account Settings.
  3. On the E-mail tab, select the account and click Change Folder.
  4. Select the Inbox to change the email delivery location.
From your other computer(s), point Outlook to the Dropbox data file by going again to the File tab in Outlook > Account Settings. In the Data Files tab, add the moved PST file, set it as the default, and remove the old location.

There are a few caveats to this approach:

  • You'll need to close out of the Outlook program on the first computer before opening the PST file on the second one. This is very important! Dropbox is pretty good at creating duplicate, "conflicted" copies of the PST files if necessary, but constant syncing attempts of an open PST file can lead to corruption. So close out of Outlook and let Dropbox do its syncing before you open Outlook on the next computer.
  • If your Outlook file is very big, you could run out of space in your Dropbox account. Keep this in mind, and you may either want to upgrade your account or follow our cheapskate's guide to getting more free space on Dropbox.

Move Your Thunderbird Profile to Dropbox or a Shared Network Folder

If you're using the cross-platform Thunderbird email client, you could move your profile to an external drive (like a USB thumbdrive), but that requires carrying around that USB stick and bringing it to each computer you need to access.

The better option is to move your profile to a new shared location—either a shared network folder or your Dropbox folder. Here are the instructions for moving the profile.

  1. First make sure Thunderbird isn't running.
  2. Next, find the profile folder. On Windows, the default location is in C:\Users\[username]\AppData\Roaming\Thunderbird\Profiles\ or C:\Documents and Settings\[username]\Application Data\Thunderbird\Profiles.

    On Mac, the location is ~/Library/Thunderbird

    On Linux, the path is ~/.thunderbird/
  3. Cut and paste the xxxxxxxx.default folder to your new location (e.g., Dropbox folder)
  4. Next, edit the profiles.ini file in a text editor. You'll find the file in the same location as the profiles folder above.
  5. Edit the "Path=" line to the new location, e.g., C:\Users\[username]\Documents\Dropbox\xxxxxxxx.default

    When entering a non-relative path in Windows, use backslashes (relative paths get forward slashes), and change IsRelative=1 to IsRelative=0.
  6. Save the profiles.ini file and restart Thunderbird.

On your other computers, you can copy over the profiles.ini file so they also point to the new location of your Thunderbird profiles folder. That should be it.

(For more information on moving your profile, see Mozilla's Moving your profile folder instructions.)

Note: You could also move the portable version of Thunderbird into your Dropbox folder for speedier access.

There are lots of reasons to use a desktop email program (better offline capabilities, email sorting, and collaboration features depending on your office needs). Lack of support for syncing across multiple computers shouldn't stop you from using Outlook or Thunderbird. Syncing your profile with Dropbox, you can take your desktop email experience with you on all your computers.

Make Free VoIP Calls from Google Voice

posted Jul 7, 2011, 10:04 PM by admin@

Make Free VoIP Calls from Google VoiceGoogle Voice is great, but it isn't an entirely free voice-over-internet service if you have to pay a phone bill to use it. With a few tweaks, though, you can make completely free internet phone calls with Google Voice. Here's how.

Note: Gizmo5's desktop software once offered great free VoIP calling through Google Voice. So great, in fact, that Google bought the maker, closed sign-ups, and now sits on it. Here's the new, up-to-date, and completely free way to make free internet calls with Google Voice.

When you've got Sipgate set up as one of your Google Voice numbers, you can, basically make and receive calls from your computer as if it were just a large and awkwardly designed cellphone. You can still pick up calls to your main number on your cellphone or other lines, or just pick it up on your laptop or desktop, with a good headset or just your built-in mic and speakers. You'll save yourself cellular minutes, possibly experience better call quality, and record calls with ease.

Not quite sure what Google Voice does, or why you'd want it? We've been there ourselves. Skim through our takes on whether you'd actually need Google Voice, how to ease your transition to Google Voice, or simply skim through Google's comprehensive video guide, the introduction to which is below:

Make Free VoIP Calls from Google Voice

When you're done setting up a free VoIP service through Google Voice, you'll be able to pull off the same kind of free calling from your desktop as you could once do with Gizmo5—but with Gizmo5 closed to sign-ups at the moment, and no word from Google on future digital calling, this is the cheap and easy way to go, for the time being.

What You'll Need

  • Google Voice account: Google Voice is a free service that, as of June 22nd (today if you're reading this when it published), is available for everyone in the U.S. and Canada. All you need to use it is your Google account, so head to the Google Voice homepage and sign on in to get started (if you haven't already).
  • Sipgate account & phone number: Both are free—even the real phone number that folks can call you on all they want. Sipgate has many neat services to recommend it beyond its free Sipgate One service-with some cheap hardware, you could set up what amounts to a very cheap digital phone network, in your house or with a small telecommuting team. For now, though, we're just going to hook up a Sipgate One phone account and number up to Google Voice.
  • Audio tools for computer calls: You can make and take phone calls using your laptop's microphone and speakers, but if you're going to be talking regularly, you'll probably want to upgrade to a decent USB headset with microphone.
  • Cellphone with text messaging: Just for a verification code that Sipgate sends. You won't need the cellphone to actually use your free VoIP setup.

Step 1: Set Up Sipgate

Setting up a Sipgate account is a pretty familiar process, and less intensive then, say, Google Voice. Here's the abbreviated walkthrough:

Make Free VoIP Calls from Google VoiceHead to the Sipgate One site and click the "Sign up now" button. You'll be asked to provide your cellphone number and carrier, then get a text message with a short verification code.

Make Free VoIP Calls from Google VoiceAfter filling it in, you'll be asked to provide some information: name, address, email, and a password. The email must be real and used, because you'll use it to verify your account further. The address, if you don't love the idea of giving it away, can be relative—it's used primarily to pin down your location and figure out which area codes you'd want.

About those area codes—Sipgate doesn't offer all of them. In fact, in upstate New York, Sipgate only offered 518 and 845, and after selecting 518, it turns out Sipgate plum ran out. I had to pretend like I lived in San Diego (good people live there!) to pin down a number, but since this is a software phone and I'm connecting through my proper Google Voice number, it didn't really matter to me. Your mileage may vary, but your friends and contacts are only calling your Google Voice number, which then rings you on your computer, so the actual number doesn't matter all that much.

Make Free VoIP Calls from Google VoiceOnce you've picked out and confirmed your number, you'll be asked to download and install the software. I'd recommend just downloading, but not yet installing and launching the Sipgate desktop software. Respond to your email activation message, and keep moving through the setup process.

You'll eventually arrive at a screen where you'll have to pin down an exact address, for what I've reasoned is the inclusion of E-911 data with the phone number Sipgate is issuing you. Depending on the area you're trying to obtain a phone number in, you may end up with a failure message indicating that there are no numbers available for the address and area code you picked out. This is how I ended up virtually moving to San Diego. Be sure to pick out the options indicated for a free, single number, so that your sign-up form looks akin to this:
Make Free VoIP Calls from Google Voice

Head into your Sipgate settings by signing in (upper right corner) at, then clicking "Settings" in the upper-right corner. In the default "Phone" section, you'll likely see the cellphone you provided as linked to your account. Mouse over that cellphone, and select either "Delete device" (which most of us can safely do), or "Deactivate" (if you think you might pull off some fancy VoIP-to-cell tricks in the future). Either way, you want "Phone of (Your Name)" to be the primary call taker, since that's your Sipgate number. If Sipgate bugs you to set up routing to your phone, go ahead and click the link to do so. Your Sipgate routing setup should, in the end, be very simple—one phone number rings one (virtual) phone.

Make Free VoIP Calls from Google Voice

There's one last area to address inside Sipgate, because the service tends to capture its incoming calls with its own voicemail system, rather than letting Google Voice pick up the unanswered call. Head into Sipgate's voicemail, call forwarding and hunting rules.

Make Free VoIP Calls from Google VoiceTo put it simply, you're going to clear out everything—any forwarding rules, the basic voicemail condition, all of it. When you're done, this settings area should look like the example at left, with Sipgate indicating "You have not set up voicemail or call forwarding" for either your number or your account.

Once that's done, you could log into your Sipgate software and test it out by calling your new number from a cellphone or landline, but you don't need to—we're going to have Google Voice call you anyways, to connect your number.

Step 2: Connecting to Google Voice

Make Free VoIP Calls from Google Voice
Head to your Google Voice "Phones" settings and click the "Add another phone" link at the bottom of your list. Enter a name (maybe "Sipgate") and the phone number Sipgate assigned you, with area code, along with picking a phone type ("Home" or "Work" should play) and un-checking the "Receive text messages" option, then hit "Save." Google Voice will now ask to call that number and have you punch in a two-digit code to verify it's yours.

Make sure your Sipgate software is running, and that you're signed in, and then go ahead and authorize Google Voice to call. When the call comes through, switch over to the "Dialpad" tab on your Sipgate window, type in the code provided at the Google Voice site, and you'll hear Voice congratulate you on hooking the two together. You can now head back to your Phones settings at Google Voice, choose Advanced Settings, and detail exactly when your Sipgate number should ring.

Step 3: Using Sipgate from Your Computer

Make Free VoIP Calls from Google VoiceOn both Windows and Mac, Sipgate's software is fairly minimalist—if you're used to Skype's mannerisms, it'll seem nearly invisible. It's a rectangular box with just four tabs, and its main purpose is to sit there and wait for you to dial a number or receive a call. That's fine for accepting calls—when you want to make a call, you're going to use Google Voice tools.

Make Free VoIP Calls from Google VoiceSipgate gives you 60 free outbound call minutes with your phone number, but you don't really need to use them. Google Voice is a pretty ubiquitous service, at least where internet service is available. From a laptop or desktop, you can use a few tools to place an outgoing call—which will technically call you on your Sipgate number, then connect the call when you pick up.

  • Browser extensions: Google has an official Chrome extension that's pretty nifty, and Chad Smith regularly patches up an unofficial, experimental Firefox add-on that offers similar capabilities: click-to-call, call logs, SMS, and the like.
  • Google Voice web site: Keep it open in a tab, or maybe as a stand-alone browser app, and learn the basic shortcuts—specifically, "c" to make a call. There are, of course, many others to master.
  • Desktop tools: In addition to the single-site browser tools we've detailed that would work great with Google Voice, a few tools have been put together to tuck Google Voice calling onto your taskbar or system tray: Google Voice for Adobe AIR (all platforms), and Voice Mac (Mac only).

Make Free VoIP Calls from Google VoiceOne final note on a little side-benefit of Sipgate—the software can natively record calls. Google Voice can record calls, too—but only on an incoming call, and you have to pull up the dialpad and press "4." Sipgate's desktop software simply records your call and offers it up as an MP3 when you're done. Like Google Voice, Sipgate will make a very obvious announcement that it's recording the call, to comply with the many different call-recording laws, but it's a pretty nice feature on the whole.

Google spreadsheet: Inserting images inside of a cell

posted Nov 19, 2010, 2:51 AM by admin@

When inserting a publicly accessible image inside of a cell in your spreadsheet, you have the following four options:

  • =image("URL") or =image("URL", 1): Inserting this formula into a cell will scale the image to fit inside of the selected cell. If the cell is bigger than image you're inserting, the remainder of the cell will be white.
  • =image("URL", 2): Inserting this formula will stretch the image to fit inside of the selected cell. The aspect ratio (height vs. width) of the image won't be preserved.
  • =image("URL", 3): This formula will insert the image into the cell at its original size. If the image is bigger than the cell, some of the image may be cut off.
  • =image("URL", 4, height, width): Inserting this formula allows you to customize the size of the image by specifying the height and width of the image in pixels. The height and width parameters are required for this option.
Original article

Gmail Security Checklist

posted Nov 15, 2010, 4:49 AM by admin@

Whether you just regained access to Gmail, or you want to make sure your account is secure, take a minute to complete  Gmail security checklist to make sure your mail security measures are up to date.

Move your WordPress blogs over to Blogger?

posted Nov 15, 2010, 3:28 AM by admin@

read article here.

Add google apps to your domain; even if you purchased with other domain seller

posted Sep 24, 2010, 8:14 PM by admin@

  1. I want 50 mail ID for my domain ( but my domain registrar only provide 2 mail ID per domain. what will I do?
  2. I want a personal wiki site that can see and edit only by my colleagues.
  3. I want a document editor which includes pdf, xls doc etc. Also want to save all it one place.
  4. I want to make presentations and share it with public or only with friends.
now you can do all these things by setting google apps for your domain.
You can start by now by clicking here.
Here is a help page from Google. If any doubt, just drop me a mail.

To save FLICKR images/ even if they are protected

posted Sep 23, 2010, 11:26 PM by admin@

Q: How to save FLICKR images?
A: Follow the steps.
  1. Right click on image and select bigger size
  2. Select the image
  3. Right click and select 'View selection source'
  4. On that window, click the image url
  5. Now you can see the full size image
  6. press 'Ctrl + S'
  7. (right click and save as will not work)
  8. that all.

Add your site URL to Google

posted Sep 23, 2010, 3:30 AM by admin@

Q: How to add my site URL to Google?
A: Just go to this link and do necessary.

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